5 Top Grant Management Tools in 2025

Any organization that has applied for grants can attest to the logistical complexity of effective management. Ensuring all awarded funding is received involves tracking projects, maintaining compliance and supporting relationships with funders. As records accumulate and demands evolve, professionals are compelled to concentrate on the data rather than its impact.

Software can help institutions streamline these processes and mitigate potential issues. The best solutions will have the biggest impact—especially for those managing numerous grants, since their compliance and reporting requirements will vary. What are the top grant management tools for tracking multiple funding sources?

The Selection Criteria for The Top Tools

Grant management platforms should offer a user-friendly and easily navigable dashboard. This way, nonprofits, small businesses and universities can streamline onboarding for new users. Centralized, cloud-based solutions are ideal if the platform uses a FedRAMP-authorized cloud provider like Microsoft Azure or Google Cloud.

Customization is also essential since every organization has unique processes and roles. The top tools should provide personalized applications, role-based dashboards or tailored workflows. Highly customized solutions are superior because they simplify deployment and utilization, making implementation frictionless.

Not all providers offer support during this process, but those that do stand out from the rest. Guidance, video tutorials and articles are excellent. However, ongoing assistance from a dedicated professional or team is superior.

The 5 Best Grant Management Platforms

Here are the top five grant management tools as of 2025:

1. IntelliGrants® From IGX Solutions

IGX Solutions is a market leader in grant management solutions. Its status as a Microsoft Gold partner, combined with decades of experience in grant management and a 98% customer retention rate, is evidence of its prestige. It serves government agencies, educational institutions, nonprofits and health care organizations.

It assigns a dedicated sales account manager to each client. Project leads serve as the main point of contact for design, integration and support inquiries. Other tools include reference materials, in-system ticketing and training videos. Customer service agents staff the help desk to field emails and calls.

Why Choose IntelliGrants IGX?

IntelliGrants IGX is the top grant management tool for tracking multiple funding sources. It lets you work through each stage of grant life cycle management with custom workflows, communication tracking, real-time reporting and personalized applications. It is built on Microsoft Azure GovCloud, a FedRAMP high-certified cloud environment.

It is best for those seeking a highly personalized solution since the company works with you to define user types, workflows and reports. IntelliGrants IG Essentials is a plug-and-play solution with preconfigured workflows, forms, roles and reports. That makes it better suited to small businesses, local governments and nonprofits—those with tight budgets and limited staff.

2. Good Grants Grantmaking Platform

The cloud-based grant management software from Good Grants covers the preaward, award and postaward stages with features like duplicate application management, archiving tools and reporting. It is SOC-2- and ISO/IEC 27001-certified, which simplifies compliance. Also, it integrates with popular apps like Salesforce, WordPress and Zapier.

The provider has quick-start guides, automated product orientations, in-app support and a large video library to streamline onboarding. You can work with the Client Success team on weekdays or utilize in-app support if you need further assistance. If you request a prelaunch check, the team will ensure everything is set up correctly from a technical standpoint.

Why Choose Good Grants?

The Intro SaaS plan starts at almost $4,000 annually for standard tracking and management features. You can manage up to 10,000 applications and get unlimited users. The Premium plan is double the price, but you also get access to eligibility screeners, workflows, integrations and communications.

The Enterprise model is the most comprehensive, with exclusive features, robust data security, customization requests and procurement support. You can bring your historical data with you to streamline onboarding. Since it is a tailored solution, you have to reach out for pricing.

3. Grantmaker From Fluxx

Fluxx has helped hundreds of thousands of nonprofits, foundations and government agencies collectively make $22 billion in grants annually. On average, it processes grants five times faster and significantly shortens the review time.

The Technology Association of Grantmakers’ State of Philanthropy Tech Survey named Grantmaker as the top grants management software in 2024. The team members have over 400 builds of various scopes under their belts, so they understand collaboration, development and deployment well.

Why Choose Fluxx Grantmaker?

Grantmaker was designed to be an end-to-end solution. It collects, structures and connects data in a single, central location for easy access. The role-based dashboards, personalized grantee portals and relationship management tools provide comprehensive visibility. You can utilize numerous prebuilt integrations, including Intuit QuickBooks, Salesforce and DocuSign.

There are four packages designed to meet your business needs. The Quick Start plan provides compliance, collaboration, budgeting and reporting support. To receive help with data migration, third-party integrations or custom configurations, you will need to get one of the higher tiers.

4. Grant Lifecycle From AmpliFund

AmpliFund primarily serves local, state and tribal governments. It also offers solutions for educational institutions, nonprofits and health care organizations. On average, users see a 72% reduction in task time, a 30% increase in drawdown and a 15% increase in grant funding.

The Learning Hub has guides, peer insights, webinars, virtual training and articles if you need support. The team also maintains an open line of communication to help you find the resources you need.

Why Choose AmpliFund Grant Lifecycle?

It offers three grant management solutions—grant maker, grant seeker and grant life cycle. Each one was created by grants professionals, for grants professionals. The Lifecycle software lets you find, apply for and manage funding opportunities directly from the central system. You can track progress, program performance and compliance in real time.

The platform’s foundation is Microsoft Azure, a cloud environment purpose-built for strict security and compliance requirements—it meets HIPAA, FedRAMP, ISO 27001 and FERPA standards. For customers based in the United States, it relies on regional data centers to provide the highest level of security.

5. Instrumentl Grant Management Platform

Thousands of nonprofits trust Instrumentl to find and manage grants. Its 2024 survey revealed customers raised a median of $1.1 million more within the first 12 months of using its platform. They also identify 3.5 times more grant opportunities.

Its platform centralizes the entire grant journey to reduce complexity and streamline workflows. It even features a built-in generative AI tool that learns from past applications to assist you in drafting high-quality proposals. It also enables intelligent keyword matching and award review.

Why Choose Instrumentl?

For $299 annually, Standard Plus gives you 10 projects, deadline reminders, award views and access to hundreds of thousands of funders. The Pro plan doubles the number of projects, provides custom tracking and enables role-based permissions. The Advanced tier offers everything in those plans, plus more projects, single sign-on, API access and branded reports.

The specific functions vary depending on whether you are a nonprofit, consultant, university or enterprise. Educational institutions and businesses should contact the provider for pricing and features, as it offers tailored, curated solutions.

Deciding Between These Top Solutions

The top grant management tools are great for tracking multiple funding sources, increasing visibility into projects and simplifying collaboration with stakeholders. Still, you should carefully research each provider’s product and support capabilities before you make your decision.